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Getting started with the Library: Library Rules and Regulations

Everything you need to know about using the Library

Rules and Regulations

LIBRARY AND LEARNING RESOURCES

1.            The Regulations

The regulations aim to ensure that users can make the best use of Birmingham City University’s library resources and to ensure fairness.

2.         Access to library facilities

2.1       Library card

2.1.1    Your University ID card is the key to accessing library services. It is your personal property and responsibility. You should not allow any other person to use your card. You will be held responsible for all items borrowed with your card even if they were borrowed by or on behalf of another user. Should your card be used by anyone other than yourself to gain access to any of our libraries, the card will be held by the Library until you claim it.

If your card is lost or stolen you should inform Library and Learning Resources immediately. You will be held responsible for material borrowed on the card until Library and Learning Resources is informed officially.

You must carry your University ID card with you at all times and be prepared to show it on request. Services may not be provided without it.

2.1.2    Acceptable alternatives must include:

  • Two official proofs of name with at least one of these providing proof of address.
  • One form of ID with photograph.

2.2       Access to Reference and Borrowing facilities

2.2.1    All current members of the University may use the libraries for reference and study.  Members of the public may also use the libraries for reference on application up to 5 times a year.

2.2.2    All current members of the University, whether staff or students, full or part-time, are entitled to borrow from the libraries.

2.2.3    Borrowing rights will also be available to teaching staff and research, postgraduate, part-time, distance and placement students from other Universities and reference access for full time students as defined in the SCONUL Access Scheme. All SCONUL Access students are required to register with the libraries.

2.3       Electronic Information Services

The Library catalogue is available without restriction. Only current members of the University have access to our full range of electronic resources 

3.         Conduct in the library

3.1       Library and Security staff have authority to maintain good order in the library. If you behave in an unacceptable manner, or infringe the regulations, Library Management may suspend you from its use.

3.2       You are expected to behave professionally and to treat the library environment with respect and the library staff and other users with respect and courtesy.  Should any incident be reported, Library and Learning Resources may pursue the matter under the University Student Disciplinary procedures.

3.3       You should be silent in the silent areas. Quiet group working is allowed in appropriate designated areas. 

3.4       You are not permitted to smoke in the Libraries.

3.5       Only drinks in sealed containers and snacks may be consumed in the libraries. No take away food is permitted. All rubbish must be placed in the bins provided.

3.6       You should switch your mobile phones to silent at all times. Holding a phone conversation in a designated Silent study area is not permitted in the Libraries. 

3.7       You may bring children (under 18) into any of the University Libraries. However you must supervise them at all times to ensure their safety and to prevent other users being disadvantaged. In addition, children are not allowed to use Library PCs.

4.         Library users' personal property

4.1       Neither Library and Learning Resources nor the University accepts responsibility for the loss of any personal property left in the libraries.

4.2       You may not leave property on chairs and tables to reserve a place in your absence.  Any such property may be removed by University staff to make room for other Library users.

5.         Registration

5.1       Students will have access to their library account within 30 minutes of receiving their University ID card.

5.2       University staff will automatically register when they are issued with a University ID card.

5.3       Visiting teaching staff will be required to produce evidence of their post in the University, for example, a letter from their Faculty.

5.4       External Library Users are required to register at the Library Help Desks during staffed hours.

6.         Borrowing

6.1       Borrowing entitlement

6.1.1    Staff and students may normally borrow up to 20 books at any one time

6.1.2    External borrowers (BCU alumni and SCONUL) may borrow up to 4 items at any one time.

6.2       Recording of loans

6.2.1    All material borrowed from a University library must be issued and returned via the self-service machines or by a member of Library staff. Receipts, where given, should be retained.

6.2.2    It is an offence to vandalise or to remove library material that has not been issued officially.  The following actions may be taken:

  • Proceedings under the University Student Disciplinary procedures.
  • Prosecution for criminal damage to property.
  • Charging for damage caused to publications.

6.2.3    You must return or renew material on or before the date due for return to avoid fines.

6.2.4    It is your responsibility to make certain that material borrowed is returned to the Library.

6.3       Period of loan

6.3.1    Loan period information is available on iCity.

6.3.2    High demand material is restricted to shorter periods of loan. 

6.3.3    Fines will be charged if items are not returned by the given due date.

6.3.4    Library materials on loan may be renewed provided the item is not a short loan or high demand item or seriously overdue and that it has not been reserved by another library user.  You may renew loans in person, via telephone, e-mail or the Library catalogue. 

6.4       Overdue books

6.4.1    If you retain overdue items you will be invoiced by the University for the cost of replacing the item.

6.4.2    Library borrowing rights may be withdrawn in certain circumstances, for example, when you have incurred fines or when library material is very overdue.  If you have lost your  borrowing rights, you will be unable to borrow library materials until you return overdue items.

6.4.3    It is a condition of enrolment and re-enrolment that you accept full responsibility for the payment of all fees you incur while registered as a student at the University including Library fees and services. By signing your enrolment form you indicated that you accepted this responsibility and agreed to be bound by the University’s regulations.

6.5       Return of library material at the end of each session

6.5.1    Term loans must be returned to one of the University’s libraries by the end of term.

6.5.2    You may borrow library materials for the summer vacation provided that you are returning to continue studying on an organised course.

6.5.3    If you fail to return library materials on completion of the course, your qualification certificate may be withheld.

7.         Special categories of material

7.1       You must use reference material, including journals and newspapers, in the libraries only. 

7.2       For material in short-term loan or High Demand collections special regulations apply and these are available in the libraries concerned.

8.         Inter-library loans

            In addition to the general rules governing the loan of library materials, items borrowed from other libraries may also be subject to special conditions imposed by the library which owns them.

9.         Care of books and other library materials

9.1       You are responsible for all library materials taken out on your ticket.  Annotation and marking of library materials is prohibited.

9.2       You should report the loss or damage to material at once to the University Library concerned, and you may be asked to pay for the replacement or repair of the item.

9.3       In no event will Library and Learning Resources be liable for any indirect, incidental or consequential damages which arise out of the use of or inability to use software accompanying books. 

9.4       If disks accompanying books are lost or damaged, the replacement cost of the whole book will be charged. 

10.       Copyright

10.1     You should ensure that any copying of material done on Library photocopiers is carried out in compliance with current Copyright Acts, the terms of which are outlined alongside all photocopying machines. Users of electronic services should ensure that any material obtained is required solely for their own use for non-commercial research or private study, and they will not supply a copy to any other person.

The amount which may be copied is indicated below:

  • one article from any one journal issue or in a set of conference proceedings
  • one chapter or up to 10% (whichever is greater) of a book or similar publication
  • one poem or short story of up to 10 pages from an anthology
  • the report of one case in law reports.
  • no photocopying of sheet music is allowed.

10.2     Under the EU directive on Copyright any copying for commercial research purposes has been removed from the so called "exceptions to copyright". If you require a copy for research for commercial purposes, you must pay a copyright royalty as well as pay the cost of making a copy.

11.       Library Closing

Library and Learning Resources reserves the right to close libraries at times other than those published, for example, in periods of adverse weather conditions.

12.       Emergency Procedures

Birmingham City University has established procedures to deal with emergencies.  For your own safety and the safety of other clients, please obey instructions issued by Library and Learning Resources staff either face to face or via the public address system.

August 2016